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AMERICAN AUTO CLUB UK CONSTITUTION NOVEMBER 2006
1) The club will be known as THE AMERICAN AUTO CLUB UK
2) Objectives
a) To provide a national club for persons who are enthusiasts of American vehicles
b) To provide help and support
c) To provide a monthly magazine
d) To provide at least one rally per year with all venues new or existing to be decided on by a majority decision of the committee
3) Membership
a) There shall be three types of membership, FULL, JOINT, JUNIOR all will be entitled to a membership card, FULL members will be entitled to a windshield sticker and a cloth badge upon joining, a vote at the AGM and a magazine delivered to their home address, Joint membership will be available to partners of full members. They shall be entitled upon payment of an additional amount per year to vote at the AGM, JUNIOR membership be available to children of FULL members up to the age of seventeen
b) All members shall receive a reminder one month before renewal date
c) The subscription fee for FULL and JOINT members shall be decided at the AGM
d) The committee reserves the right to refuse membership
e) Honorary membership may be awarded in recognition of outstanding services to the club, this award must be proposed and seconded as a normal motion for the AGM where members present vote on it
f) Area reps can only be reps for one club i.e. AACUK
4) The club committee
a) The business of the club shall be managed by an elected committee of eleven officers, CEO, Vice CEO Treasurer, Editor, Membership secretary, Chief Marshal; Trades stand organiser, Public Relations officer, Events Security officer. Commercial Advertising Executive, Merchandise officer. The duties responsibilities of each officer shall be listed another document known as "The standing orders"
b) The term of office for each position shall be for one year
c) Officers shall be elected by the members attending the AGM. Nominations for each position must be proposed and seconded by members. And be received by the CEO at least twenty one days before the AGM, Nominee's for CEO and Treasurer must have Been members for at least five consecutive years, and been active within the club i.e. Reps, Marshals, etc. Nominees for Editor, Membership secretary, Vice CEO, must have been members for three consecutive years. Nominees for all other positions need only to have been a member for one year
d) The committee shall also have the power to terminate membership though such a decision will require a 4/5 majority from the committee. Any member that has their membership terminated will be entitled to a refund of the subscription
e) No officer shall have executive powers outside of their ''standing orders'' without consent of committee
f) The committee shall meet frequently to discuss and decide on all matters arising, all decisions shall be taken by a vote, each officer having one vote, in the event of a tie The CEO will have the casting vote, committee meetings will be minuted and members are entitled to request a copy of these minutes
g) The committee shall have the power to co-opt extra officers where necessary to ensure the smooth running of the club; they will not be able to vote in committee decisions until elected at the AGM
h) Committee members cannot use their official positions directly or indirectly for their own gains
i) A11 committee meetings must be attended by a majority of the committee, to include the CEO and Treasurer
5) Club Finances
a) The club will hold bank accounts. The Treasurer and the CEO to be signatories all payments from this account will require both signatures. All major payments shall require the authorization of committee; the club accounts will be available to members before the AGM so they can be discussed at the AGM
6) Annual general meeting
a) The AGM will be held on a Sunday in November at a venue considered appropriate by the Committee; a chairman appointed by the committee will chair the AGM
b) Full and joint members shall be entitled to vote at the AGM, Those attending must have their membership cards available to prove their membership, voting will be deemed by a raised hand holding the voting paper, in order that the chairman can assess voting positions
c) Proxy voting will not be allowed
d) All motions to be discussed and voted on must be received by the CEO twenty one days before the AGM and seconded; others from the floor can be discussed but not voted on
7) Emergency procedure
a) In the event of a Treasurer, CEO, and one other not being elected, the previous Treasurer will freeze all money's in the bank, all capitol assets will be placed in storage until such a time that these positions can be filled
b) The committee needs at least a CEO, Treasurer, and one other to function
8) Rally procedure
a) The committee will appoint the judges, The judges decision will be final, Judges will not be able to enter their own vehicles, nor have a vehicle entered by a third party, Volunteer judges will work under the guidance of a chief judge
9) This Constitution
a) This document is the constitution of the American Auto Club UK,
b) The constitution can only be altered at an AGM or EGM.
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